Managing Static Archives for Historical Research: A Study at the East Java Provincial Library and Archives, Indonesia

Farah Mumtahanah Mustakim; Adi Prasetyawan

Farah Mumtahanah Mustakim Universitas Negeri Malang
(ID)
Adi Prasetyawan Universitas Negeri Malang
(ID)

Keywords: Static archives, archive management, historical research, preservation

Abstract

This study investigated the procedures for managing static archives as historical research sources and the challenges encountered in the management process at the East Java Provincial Library and Archives, Indonesia. Data were collected through observations, semi-structured interviews, and documentation. The study applied static archive management theories, encompassing record selection, accessioning, arrangement, description, conservation, preservation, storage, and reference functions. The findings revealed that static archive management involves interconnected processes, including selecting records, accessioning, arranging, describing, preserving, and utilizing archives for historical research. Despite the structured procedures, internal challenges such as limited archivist competence, insufficient technical and operational support, and inadequate budgets, facilities, and infrastructure hinder optimal management. External challenges stem from the low public awareness of the importance of preserving static archives. It underscores the universal importance of effective static archive management in preserving historical records for future generations. It highlights common challenges faced by archival institutions, particularly in resource-constrained environments, and offers insights that can inform best practices globally.

Downloads

Download data is not yet available.

References

Agusti, F. R., & Wasisto, J. (2019). Preservasi Manuskrip di UPT Museum Sonobudoyo sebagai Usaha Menjaga Eksistensi Budaya di Yogyakarta. Jurnal Ilmu Perpustakaan, 6(4), 251–260. https://doi.org/10.2/JQUERY.MIN.JS

Azmi. (2016). Deskripsi dan Penataan Arsip Statis. Universitas Terbuka.

Colavizza, G., Blanke, T., Jeurgens, C., & Noordegraaf, J. (2022). Archives and AI: An Overview of Current Debates and Future Perspectives. Journal on Computing and Cultural Heritage, 15(1). https://doi.org/10.1145/3479010/ASSET/454FA412-DE17-47A5-B4B0-EE5ACB3E6ED0/ASSETS/GRAPHIC/JOCCH1501-04-F01.JPG

Disperpusip. (2017). Beranda. https://disperpusip.jatimprov.go.id/

Fadhli, M. (2021). Manajemen Arsip Statis sebagai Upaya Pelestarian Informasi Lembaga Pemerintahan di Badan Perpustakaan dan Arsip Daerah Provinsi Jambi. Shaut Al-Maktabah : Jurnal Perpustakaan, Arsip Dan Dokumentasi, 13(2), 194–203. https://doi.org/10.37108/SHAUT.V13I2.495

Friedewald, M., Székely, I., & Karaboga, M. (2024). Access to Public Archives in Europe: progress in the implementation of CoE Recommendation R (2000)13 on a European policy on access to archives. Archives and Records, 45(1), 55–71. https://doi.org/10.1080/23257962.2023.2285954

Guccio, C., Martorana, M., Mazza, I., Pignataro, G., & Rizzo, I. (2020). An assessment of the performance of Italian public historical archives: Preservation vs utilisation. Journal of Policy Modeling, 42(6), 1270–1286. https://doi.org/10.1016/J.JPOLMOD.2019.12.006

Kepala Arsip Nasional Republik Indonesia. (2016). Peraturan Kepala Arsip Nasional Republik Indonesia Nomor 26 Tahun 2016 tentang Pedoman Keterbukaan Arsip Statis untuk Penelitian dan Pengembangan Ilmu Pengetahuan serta Penyelidikan dan Penyidikan. Pusat Pendidikan dan Pelatihan Kearsipan ANRI.

Martínez-Cardama, S., & Pacios, A. R. (2022). National archives’ priorities: an international overview. Archival Science, 22(1), 1–42. https://doi.org/10.1007/S10502-021-09367-Y/TABLES/4

Miles, M. B., Huberman, A. M., & Saldana, J. (2014). Qualitative Data Analysis: A Methods Sourcebook. SAGE Publications.

Miller, F. M. (1990). Arranging and Describing Archives and Manuscripts. Society of American Archivists.

Muhidin, S. A., & Winata, H. (2018). Manajemen Kearsipan. Pustaka Setia.

Prasetyawan, A. (2022). Preservation of Family Archives in The Era of Information Technology. ISCE : Journal of Innovative Studies on Character and Education, 6(1), 63–70. https://www.iscjournal.com/index.php/isce/article/view/135

Pratama, R. (2020). Archiving Historical Data : Three Criticisms for the Reliability of Digital Sources. Khizanah Al-Hikmah : Jurnal Ilmu Perpustakaan, Informasi, Dan Kearsipan, 8(2), 242–250. https://doi.org/10.24252/KAH.V8CF2

Putri, A. E. (2019). Praktik Akuisisi Arsip Statis dan Problematiknya Studi Kasus di Universitas Negeri Yogyakarta. Khazanah: Jurnal Pengembangan Kearsipan, 12(1), 36. https://doi.org/10.22146/KHAZANAH.47255

Rakhmawati, R., Bramantya, A. R., & Susanti, T. (2020). Arsip Foto bagi Generasi Muda Melalui Aplikasi Arto. Khizanah Al-Hikmah : Jurnal Ilmu Perpustakaan, Informasi, Dan Kearsipan, 8(1), 30–41. https://doi.org/10.24252/KAH.V8I1A4

Rakhmawati, R., Nuryadani, F. W., Nabila, W., & Arista, Y. (2018). “Arsip Statis Tanggung Jawab Siapa?” Kajian Perbandingan Konsep dan Pelaksanaan Akuisisi Arsip antara Sektor Publik dengan Sektor Swasta. Khizanah Al-Hikmah : Jurnal Ilmu Perpustakaan, Informasi, Dan Kearsipan, 6(2), 141–154. https://doi.org/10.24252/KAH.V6I2A6

Sekretariat Nasional SDGs. (2023). Agenda 2030 untuk Pembangunan Berkelanjutan. Sekretariat Nasional SDGs. https://sdgs.bappenas.go.id/

Setyawan, H. (2021). Digitisasi Arsip Dalam Rangka Layanan Arsip Statis dalam Jaringan pada Masa Pandemik Covid19. Khazanah: Jurnal Pengembangan Kearsipan, 14(2), 116–132. https://doi.org/10.22146/KHAZANAH.63408

Touray, R. (2021). A Review of Records Management in Organisations. Open Access Library Journal, 8(12), 1–23. https://doi.org/10.4236/OALIB.1108107

Widodo, B. P. (2022). Akuisisi Arsip. Universitas Terbuka.